POlICIES & PROCEDURES
ENROLLMENT: You may enroll by telephone, fax, online or drop by our facility at 1260 Timberlane Road. There are four easy steps to be taken to enroll within our program.
- Complete a registration form
- Complete a payment option form
- Select your class
- Make your payment for materials, registration and lessons which can be done by cash, check, Mastercard, Visa or Discover card. Once you are enrolled you are responsible for payment for the SEMESTER.
TUITION: One statement per semester is given to the parent or caregiver upon enrollment. You may pay monthly or per semester. NO monthly statements are sent, but monthly payments are due the first lesson of each month. If not received by the tenth of the month a $20 late fee will automatically be added to your statement. Our instructors are not payed until SMC receives your payment. Once deposit is made it is NONREFUNDABLE.
PAYMENT OPTION FORM At the time of registration the person responsible for payment will sign a payment option form indicating whether payment will be made by semester or monthly and whether the payment will be cash, check or credit card.
TERMINATION OF LESSONS: Lessons are billed and taught by the semester. There are three semesters per year- Semester I, II and III. Once you complete a registration form for the fiscal year, you inform the office of which class
NO MUSIC at LESSON: 
If a student forgets his music for his lesson three times, an additional set is purchased and you are charged directly for the second set. The second set of books will be kept at the school to be used for future lessons but returned to the student at the end of the semester.
COMMUNICATION: Open Communication is a necessity to have a successful music education program.
1. Information letters will be mailed prior to each
semester which will include semester's
statement.
2. Email is available (Music@stubbs.org) 3. Please check assignment books and music bags
for notes from instructors.
4. Strive to attend your student's class each
semester.
If you have ANY concerns, Mrs. Stubbs' is available by appointment to talk with you.
MAKE-UP LESSONS: Kindermusik Students who miss a lesson may attend another class. Please call to reserve your space. This may occur no more than two times within each semester.
Private and group instrumental students between the ages of 4 and 18 are allowed one make-up lesson per semester due to the student being unable to attend his lesson. Each instructor schedules the make-ups for his/her students. The lessons will often be taught in Master Class format. Ask your instructor about his individual studio makeup schedule. Some instructors will provide you a telephone list and schedule of their students' lessons so you the parent can arrange lesson trades.
Adults who need to miss a lesson and give 24-hour notice will be rescheduled. This may only occur twice per semester.
Make-up lessons are NOT carried over to another semester. Please understand that your instructor at Stubbs' Music Center is prepared to teach, and is paid for that time, regardless of whether or not the student attends.
VACATION PERIODS: During the school year Stubbs' Music Center strives to follow the public school schedule. However, lessons ARE taught on Teacher Planning Days. The school is closed for Labor Day, Thanksgiving, Winter Break, New Year's Day, Spring Break, Memorial Day, and July 4th.
INSTRUCTOR'S ABSCENCE: If an instructor is absent, a substitute will be arranged. If that is not possible, then it is the instructor's responsibility to make-up the lesson at a convenient time for student and teacher , and it is given as a normal lesson. Theory lessons continue as scheduled.
WEATHER RELATED CLOSINGS: For hurricanes and other acts of nature in which we have no control, Stubbs' Music Center will abide by the national, state, or local authorities' decisions on office and school closings!! These missed lessons may, but are not required to be made-up.
EMERGENCY LOCK DOWNS: If Stubbs' Music Center is notified by the local law enforcement of the necessity of a lock-down in our area, we will follow that advisory and you may be assured of your student(s) safety.
FIRE PROCEDURE: Each studio has a fire escape plan. Fire drills are held once per semester. Parents will be notified immediately if there is an emergency.
STUDENT ACTIVITIES:
KINDERMUSIK FAMILY WEEKS: During each semester each class we have a special time for our families to share special activities. Please see calendar for dates.
ACCOMPANIST: If an accompanist is needed, it is the student & parent's responsibility with their instructor's recommendations to locate and to pay the accompanist for one rehersal and one performance. The accompanist fee will vary between $20 and $80 based upon the difficulty and length of solo.
PERFORMANCE ATTIRE: Stubbs' Music Center has set a standard for our recital events.Students willnot be allowed to participate if it si determined their atttire is inappropriate. Students should be in "dressy" attire. Formal dress is not required. Jeans, shorts, athletic wear, sneakers and flip-flops are prohibited. Dresses/skirts should be long enough to be appropriate for on-stage appearance.
STUDENT/PARENT CONFERENCES: An open lesson policy exists at Stubbs' Music Center. You are invited to attend a lesson at any time. In addition to lesson attendance, the faculty is available for conferences concerning your student's progress at any time during the year. It is essential to keep communication open between the student, parent, and instructor. Please call in advance if you desire a conference at a time other than student's lesson time.
REQUEST OF INSTRUCTOR CHANGE: We are aware that music is a personable adventure. To be successful in the musical development of a student, the instructor and the student must be able to communicate well. If this relationship does not seem to be developing, a request of instructor change is encouraged. We want the opportunity to match each student with an instructor who will relate well with him or her. We strive to give each student the best music instruction available, and by working together, we can be successful.
TRANSPORTATION:
1. Locations;
a. During the day from Maclay
b. After school from Gilchrist, Raa, North
Florida Christian.
2. There is a transportation fee per semester.
3. Before a student can be transported a
Transportation Permission Form and Liability
Waiver has to be signed by the parent or
guardian.
4. Please contact Stubbs' Music Center at least by
10 a.m. if your studnet is not to be picked up at
his regular time.
5. The student must be at designated pick-up area
no later than ten minutes after the final dis-
missall bell. If a student misses the van, parents
will be notified so that they can make arrange-
mensts to pick up their student.
6. If a student does not wear a seat belt, he will no
longer be allowed to ride.
7. If a student leaves trash in the van, the parents
will have a choice of either the student no longer
riding the van with no refund of the term or the
parents will pay $25 for the van to be cleaned.
ARRIVAL AND DEPARTURE: When dropping off or
picking up students, please enter the parking area by our mailbox and exit directly in front of the school. If you are staying during your student's lesson, please do not block the driveway. If parking spaces are filled it is recommended that you park across the street at Gilchrist School.
PRACTICE: In order to learn an instrument well, practice must be done. It is the parent's responsibility to assist in setting a schedule and to make certain practice is done. Each student must establish a routine of uninterrupted pratice time at least five times per week. For beginning students, practice should consist of ten, twenty, or thirty minutes per session with a goal of 100 minutes per week. Length of practice should increase at least 20 minutes per week for each year of study. More important thatn the lenght of practice session, is for the time spent to be concentrated time. Parents should have the instrument in a different room from the television set. Parents should read the practice assignment each week. If you, the parent, do not understand assignments, please call the instructor. Parents are encouraged to listen to their student perform his/her assignment at least once per week. Success in learning to play any instrument DEPENDS on parental involvement! Students between the ages of four to seven need to have parent assistance daily. Commitment equals Success! Rewarding progree is guarenteed if sufficient time has been offered at home for the student to develpo effcient practice skills.
BEHAVIOR: We desire to maintain a quiet, learning environment; therefore students are required to remain seated and quiet in the reception areas before and after clas. It is NOT the instructor's responsibility to locate the student. The student should be aware of the time, and be waiting for his/her lesson time. If the student can not sit quietly, a parent will be requwated to sit with the student until lesson time, or the parent will be asked to come pick up the student immediately. We do not mind the student coming directly from school and waiting until lesson time and for parental pick-up, but we do REQUIRE polite manners and showing respect for students who are in lessons. The goal is to have no more than a thirty minute waiting period before or after lesson.
CHILD CARE: Stubbs' Music Center is NOT a baby-sitting service. Please be prompt in picking up your student. Students should not be left at Stubbs' for a period of time exceeding thirty minutes before or after scheduled time. If longer, parents will be billed $5 for each additional half hour during business hours. It after regular business hours, parents will be charged at a rate of $2.00 per minute. We close at 8:00 pm Monday-Thursday and 6:00 pm on Friday. Jazz Band students should be dropped off and picked up at the back entrance of our building.